March 1, 2009 Minutes

Minutes
Board of Director Meeting

Board Members:

President…………………Charles Beale
Vice President…………...David Sanders
Region 1 Director……….Kenny Brown
Region 3 Director……….Mike Gibson
Region 4 Director……….Chuck Hart
Region 5 Director……….Tim Love
Region 6 Director……….James Vick
Region 7 Director……….Susan Owens, Representing
Region 8 Director……….Ray Allen
Region 9 Director……….Russ Shetley
Secretary/Director………Ann Dalton
Tournament Director……Alton Vaughan
Conservation Director……Vernon Wilson
Youth Director…………..Tim Mick
Asst. Boat Raffle Mgr…...Bonnie Wood
Tight Lines Editor……….Charlie Beale

The meeting was called to order by the President Charlie Beale, at the Days Inn, South Hill, Virginia.

Charlie welcomed Susan Owens to the meeting.

Motion by Region 9, seconded by Region 1 to approve the minutes of the January 11, 2009 minutes. The motion PASSED with unanimous voice vote.

Motion by Region 5, seconded by Region 3 to approve the boat raffle report. This motion PASSED with unanimous voice vote.

The spring issue of Tight Lines will be posted on the website at the end of March.

Articles for the summer issue of Tight Lines are due June 12, 2009.

Vernon Wilson attended a meeting in Richmond with the Virginia Roanoke River Basin Advisory committee. The main topic was on the uranium mining the committee is going to take a stand and send a letter to the legislature. The advisory board was set up for the concern of the Roanoke River basin and the inter water transfers between states and to take up any environmental conversation issues.

Second topic is Raleigh/Durham has once again started an official paperwork to get fifty million gallons of water from Kerr Lake. Southside Roanoke River Basin has been fighting this for eight years. If Raleigh/Durham is allocated this water there will be almost no water left. There will be another meeting in two weeks; it will be the first bi-state meeting.

Vernon attended the Lake Gaston Share Holders meeting. The Lake Gaston Share Holders was setup by BASS to address the aquatic weed concern. Bass was afraid that the aquatic week would be wiped out. The main topic of this meeting was what the technical group advisor recommended for Lake Gaston in 2009. The Lake Gaston Share Holders agreed to maintain the spraying with herbicide and 2,000 grass carp

Tim Mick wanted to thank everyone that helped at the Richmond Fishing Expo.

The old tournament trailer was officially turned over to Tim Mick for the youth.

A youth club is needed in the Region 1 and Region 9 area, if anyone is interested contact Tim Mick.

At this time there are eight youth clubs.

For the next two weekends the Bass Pro Shop in Ashland will have members from the youth clubs. The Bass Pro Shop has setup a donation box at the trout pond and also a hot dog sale. All money will be donated to the youth program.

There will be an Armed Forces fishing day at the Bowling Green AFB. They are looking for some casting events.

An e-mail was sent to Virginia, Ohio and Pennsylvania’s youth director from Mark Ginther the national youth director. He wants help in solving the problem of getting more adults involved in helping with the youth program.

The Mr. Bass pairings meeting will be held at the Moneta School off route 122.

Flyers for the Children’s Miracle Network were passed out to each director.

Motion by Region 5, seconded by Region 3 to change By-law change 4.6-3 to hold the position of President or Vice President with TBF State Federation, that individual cannot hold nor have any active membership with the Federation Nation Chapter.

Region 1 - Yes Region 6 - Yes Region 10 - No

Region 3 - Yes Region 7 - Abstain V. Pres. – Abstain

Region 4 - Yes Region 8 - Yes

Region 5 - Yes Region 9 – Yes

This motion PASSED.

Motion by Region 3, seconded by Region 5 to change By-law 7.3-1, 7.3-2 and 7.3-3 the minimum age for participation in either of the state tournaments shall be 16 years of age.

Region 1 - Yes Region 6 – Yes Region 10 – Yes

Region 3 – Yes Region 7 – Yes V. Pres. – Yes

Region 4 – Yes Region 8 – Yes

Region 5 – Yes Region 9 –Yes

This motion PASSED

Motion by Region 7, seconded by Region 6 to change By-law 4.6-3 to authorize the State Youth Director to vote at the state board meetings pertaining to youth.

Region 1 – Yes Region 6 – Yes Region 10 – Yes

Region 3 – Yes Region 7 – Yes V. Pres. – Yes

Region 4 – Yes Region 8 – Yes

Region 5 – Yes Region 9 – No

This motion PASSED.

At this time the purchase of a laptop has been put on hold.

Any region that is interested in a copy of the new tournament program contact David Sanders.

An emergency By-law change was submitted.

Motion by Region 3, seconded by Region 4 to change 7.3-2 Chapter Team tournament to allow a club to send an even number of participates to the Chapter Team tournament (2, 4, 6), but that the team must pay the full entry fee; and each team must consist of the same number of boaters as non boaters.

Region 1 – Yes Region 6 – Yes Region 10 – Yes

Region 3 – Yes Region 7 – Abstain V. Pres. – Yes

Region 4 – Yes Region 8 – Yes

Region 5 – Yes Region 9 – Yes

This motion PASSED effective immediately.

The federation has received three resume for the position of Secretary/Treasurer.

The June board meeting will be held Saturday, June 27, 2009 and the Children’s Miracle Network will be held June 28, 2009.

Motion by Region 5, seconded by 9 to eliminate the $150.00 paid to the top club in the raffle and not to pay the regions the twenty five cents per ticket. This motion was amended by Region 5 to take the twenty five cents out of the motion.

Region 1 – Yes Region 6 – Yes Region 10 – Yes

Region 3 – Yes Region 7 – Abstain V. Pres. – Yes

Region 4 – Yes Region 8 – Abstain

Region 5 – Yes Region 9 - Yes

This motion PASSED effective in 2010.

Motion by Region 8, seconded by Region 6 to reduce the mileage rate from thirty five cents a mile to twenty five cents a mile.

Region 1 – Yes Region 6 – Yes Region 10 – Yes

Region 3 – Yes Region 7 – Abstain V. Pres. – Yes

Region 4 – Yes Region 8 – Yes

Region 5 – No Region 9 - Yes

This motion PASSED effective March 2, 2009

Motion by Region 9, seconded by Region 5 to approve the budget report. This motion PASSED by unanimous voice vote.

The new trailer will be used at the Mr. Bass tournament. The only thing left to finish is the office.

New sponsors are SolarBat, KVD line treatment and Green Top Sporting Goods.

The Lowrance book was mailed February 15, 2009 to TBF.

The Boy Scout tournament will be held April 26, 2009 at Buggs Island. Host motel is Fairfield Inn in South Hill, Virginia.

Region 5 – Make the raffle a truck and boat combination and sell the tickets for $5.00.

President- Roger Fitchett is home and feeling better.

There being no further business brought before the board the meeting adjourned at 1.00 pm

Respectfully submitted,

Ann Dalton

Secretary/Treasurer